Board Members Present: Kimia Miller, Jess Lichau, Katie Barr, Tara Renner, Abby Mooney, Gina Javier

Treasurer’s Report

-        E-script

-        Book Fair – no income because funds raised go back into the library, but approximately ~ $5,000 was profited

-        Family Dance - $2,732 profit

Events for remainder of the year!

-        Art Walk – April 28th

-        Teacher Appreciation Week – May 8th – May 12th

-        Yearbook sales end April 29th

Art Walk

-        Susan is working with T-shirt printing company and Mr. Mac

-        Sponsorships are being gathered by Kimia

-        Incentive for registration or class monetary goal will be a popcorn party

-        Gina and Katie will be pre-event t-shirt captains

-        Fundraising goal of $20,000

-        We are still looking for a Food Captain and a Raffle Basket Captain

Budget Request

-        Popcorn machine – voted yes for purchase

-        Reoccurring $500 for ball wall Art Mural done by 7th

Treasurer Software

-        Need Non-profit price for QuickBooks online?

-        Online platform will help with transition from one Treasurer to the next

Yearbook update

-        Coupon code for teachers

-        Cover contest is first week of April

-        More pictures needed!

Teacher Appreciation Week

-        PT Board Survey so families know what their kids’ teachers love

-        Ideas – coffee cart; breakfast; donuts and coffee carafe; lunch; flowers on day one?

-        Giant card signed by kids at Art Walk

SACO Board Meeting Notes – 12/1/22

Board Members Present – Nicole Coppola, Jessica Lichau, Gina Javier, Abby Mooney

Treasurer's Report

-        Current bank account total: $28,059.29

-        SEED checks were given to the teachers

-        Vote to approve new 22/23 budget to Teacher/Admin Appreciation in order to purchase t-shirts for the staff: Jessica motioned; Gina and Nicole seconded and third; all were in favor

-        Vote to approve kiln cost overage ($1,891.92): Abby motioned; Susan seconded; all were in favor

Discussion Topics

-        Several possible muralist (Jamie and Ms. Amy have leads)

-        Ms. Amy has taken on leadership of the Art Committee

-        SACO invited to begin attending the monthly Art Department Meetings, times and dates shared with board members.

-        Art department planning a "showcase" on 2/9/23

-        SACO invited to December 7 Faculty meeting to speak to teachers and staff: Jessica and Brittany will attend (Susan will sub if needed)

-        Lunch table update: Gina is submitting a letter to the district notifying them of board approval

-        Literacy week – Need to Set date and details at January meeting

o   Patrick Day to co-chair

o   Confirm if Brittany is also chairing

-        Family Dance will be on 2/24 from 5:30 – 8:30

o   1/11 and 2/1 for planning meeting

o   Volunteers needed – Jessica to post need on PTBoard

SACO Meeting Notes 9/27/2022

Announcements

• Safe Routes to School –

Walk & Roll to school, first 10/5: Volunteers needed to hand out swag, collect participation data tables, 7:20-8:30am (4 stations: blue gate, bike cage, 2 stations out front)

Programs: Ped safety, bicycle basics, PE (during school day), drive your bike lessons for 6th & 7th graders, Bicycle Rodeo – not possible due to size of our campus. 

Analysis: 26% students walk or bike Fall, 19% Spring

Events: Bike to School Day

Addt’l Programs: Encouragement Activities, Education Activities, Community Engagement

GIS Address Map Data:

5% student body live within ¼ mile

14% student body live within ½ mile

30% student body live within a mile

62% student body live within 2 miles

Ruby Bridges Day – Nov 14: Possibility of leadership applying for up to $1000 grant to celebrate the day.  Be Safe, Be Seen BINGO Game.

Bike Mobile – Nov 17: Free Bike Repair Day 2:00-5:00pm (child & adult bicycles)

• Year Books – 

Mr. Mac on board for cover art

            Option for teachers to create their own class pages this year

            Photos – Yearbook Staff hoodie for Susan?  Ms. Amy to create?
    *Next Principal note remind parents to share photos with Susan.

• Winter Dance – Fire & Ice: February 24th -

Susan Surmick leading, co-chair Kimia Miller

• Halloween Carnival Updates -

Carnival time shortened, 1:20-3:30

Mr. Ravani working on haunted house in black box theater, with help from students (requested budget for fog machine and paper lanterns).

Flier going out to parents wk of 10/3

Prize donations to be collected in front office

Book walk activity organized by Susan Surmick 

*Ms. Cynthia to look through leftover Scholastic prize books to donate

Current volunteer count = 15

Opening additional volunteer opportunities on PT Board

• SEED - Current total: $8,571 +$1400 on Paypal and checks unaccounted for.  True total closer to $10,000

Budget

Lunch Tables - 18 Lunch tables and umbrellas (180-216 students) SACO approval needed to move request forward via school district. Unanimous support

 Mural Project - $19,000 quote is from company based in Oakland recommended by Ms. Amy.  Proposed to create a mural committee to establish needs and work with the art teachers, parents, and local art organizations for a large-scale project added to next year’s budget.  

$5,000 proposed for this year

*Nicole Coppola to coordinate/lead committee

Math Dance Classroom Artist Residency (6 Sessions) - $950 1st Grade: Drama, music, art. 

Ongoing Instrument Maintenance - $8,470 proposal up for discussion with Ms. Daniel.  

*Gina to follow-up with Ms. Daniel

 Water Bottle Filling Station - $1785.61 

Mrs. Holmstedt applied for $1,000 Sonoma Works water filling stations

*Brittany to investigate installation fees for water bottle filling stations.

 Collaborative Inspirational Flag – Ms. Waud-Reiter  $380

 iPads for Ms. Finley’s class - $1200 More information needed from Ms. Finley.  

Want to make sure it’s equitable with other K class. 

*Ms. Cynthia mentioned there are 3 carts of iPads available to reserve.

Outdoor clock – Mr. Ravani

Add item to art committee/mural project

Further budget detail on following pages

Current available SACO funds

• Bank Balance Based on August Treasurer’s Report

Items funded in the past

Prior 21/22 spending plan

Prior 21/22 spending plan - Continued

Budget Next Steps 

Input received will inform SACO board how to prioritize items to budget as there aren’t enough funds to meet the requests in the current school year 22/23.

SACO Meeting Notes

May 25th, 2023

Board Members Present: Jessica Lichau, Nicole Coppola, Kimia Miller, Gina Javier, Brittany Lobo, Katie Barr, Tara Renner, Susan Surmick, Abby Mooney

Other attendees: Melissa Nelson, Amy, Corazon 

Board Member Vote

All board positions filled and approved

President: Jessica Lichau

Vice Presidents: Nicole Coppola & Brittany Lobo

Treasurer: Gina Javier

Secretary: Abby Mooney, Katie Barr

Volunteer Coordinator: Kimia Miller

Teacher Liasion (new role): Susan Surmick

Community Events Coordinator: Katie Barr

Events Calendar

• Currently no events between November and January. Discussed possibility of these events:

  • Arts Coordinator, Amy, suggests a family art night (kiln is fixed) - Early December (Friday, 12/1)?

  • “Parents Prom”? Amy proposes having leadership provide  childcare?

  • September Parents night/auction - Lagunitas, Henhouse, Shady Oaks,

  • *Rohnert Park Gymnastics (kids’ night out in-conjunction)

  • End of September PAB Mural Unveiling event with food trucks

  • Movie night - November (Kona Ice - fundraiser)

    • Katie to reach out to Kona Ice for general information and being on-site for Movie Night

    •  

• Discussed the schedule for SACO meetings, avoid last Thursday of the month (because those are PAB meeting dates). Agreed to begin Board Meetings at 545pm and have general public begin attending 615-645pm.

• Halloween Dance - DJ from fire/ice dance wants to lock in ASAP.  Voted to approve cost of DJ at $600.00.

• Ice Cream social - need a postcard for reminder: “Welcome back to school from SACO,” include QR code for PTBoard 

  • Note: Nadia is out full month of July - need to coordinate for stickering/shipping

  • Susan coordinating nurse (TB test) and fingerprint to get volunteer sign-offs  

    • Gina to ask Daphne as well

    • Katie to ask Sara Ornelas

    • We will need ~6 chromebooks

Treasurer's Report/ 2023-24 School Year Budget Vote

• Carryover income: $68,876.27

• Budgeted Expenses $44,421.13

• Surplus ~$24,855 

  • - $7,000 operating reserve = $21,375 

• **$50,000 income threshold for 511 tax form

• PE Equipment request zeroed out - district agreed to cover costs

• Garden Tools/supplies plan currently canceled because TK playground will be built in current garden space.

• New line item for soil for planter boxes? Will district cover a portion

• New line item - Rose Parade entry $65 early registration/$140 after deadline

• New line item - ongoing popcorn supplies

• $3,500 banked for the art mural this year will be carried over to next year’s budget

• Increase Ice Cream social budget to $500 (from $300)

• San Francisco opera program approved for TK-3rd grade - line item increased to $1200 (from $300)

• Proposal to add a line item for the Family Art Night - $500

• Change yearbook line item back to $500

• Proposal to purchase inflatable movie projection screen $500

GINA Motion to increase artist residency to $1200 (Susan 2nd) - APPROVED

GINA Motion to add line item for Family Art Night $500 (Tara 2nd) - APPROVED

GINA Motion to increase Yearbook increase to $500 (Brittany 2nd) - APPROVED

GINA Motion to increase Ice Cream Social to $500 (Brittany 2nd) - APPROVED 

GINA Motion to increase Movie night projector $500 (Nicole 2nd) - APPROVED

GINA Motion to approve Budget (Abby 2nd) - APPROVED

Tabled budget items to open back-up for discussion:  

• Water bottle filling station

  • Need Principal Cranke to reach out to the district about installation feasibility/cost

• Art display cabinets

Volunteer Appreciation Night

June 15th - Volunteer Appreciation Night 5pm, Cascabel

SRCSA Facebook Page

• Susan to create marketing materials to promote the Facebook group

• Tara to make Susan and Nicole admins

• Re-write a welcome message. 

July Meeting information

Wednesday July 12th, board only at Kimia’s House

Marketing Outreach to increase SACO Membership

• Create FAQ: Tara and Kimia to pull together

• Discussed How do increase transparency, warmth, welcoming nature

• SACO Infographic One Sheet

• Identify small commitment tasks

• Alter terminology (i.e. do not ask parents to “chair,” events)

• Move SACO info table to mural unveiling event

• Annual recap of “What SACO did this year”

• Create SACO Instagram Group 

  • Melissa and Brittany to coordinate social media marketing 

• Create a classroom parent position for each class, in charge of PTBoard communication for their classroom

  • Ask Principal Cranke if we’re allowed to bring back room parents.

  • Kimia to create sign-up sheets for room parents, to circulate on Back to School Night

• SACO T-Shirts

• “Ask Me About SACO” Button or Water bottle stickers?

  • Cora to create SRCSA Narwhal vinyl sticker given to the first 25 volunteers (Take from volunteer appreciation budget)

• Have SACO at Back to School Night

• Discussed Re-Brand and refer to ourselves as the PTO

• Separate board meetings from PTO meetings 

  • sometimes ZOOM board meetings

  • Open forum meetings 

• Can SACO take over the merchandise management

  • Susan going to reach out to Ms. Holmstedt and Nadia

  • Melissa Nelson to take on research

SACO Meeting Minutes

April 4, 2024

Closed Board Agenda 

A. Call to Order 5:45pm

1. Board Member Present: Jess Lichua, Abby Mooney, Katie Barr, Susan Surmick

B. Open discussion for board member needs. 

1. Change May SACO meeting from May 2 to May 9.

C. Reconvene to Open Session. 

Open Meeting Agenda 

A. Call to Order 6:03pm

1. Other Attendees: Brittany Lobo, Nicole Coppola, Amy Waud-Ritter, Kelli Fitzgerald, Ms. Cynthia

2.  

B. Public comment on closed session agenda 

C. Welcome and Introductions

D. Reports

1. President’s report

1. Next year’s proposed calendar - dates below confirmed by Principal

   1. First day of school: 8/14/24

   2. Middle School and TK/K Orientation: 8/12/24

   3. Halloween Dance - 10/25/24

2. Ice Cream Social

   1. Fingerprinting person from district to leave on maternity leave in the next month and will not be available in August.  No replacement plan in place.

      1. Possible Solutions/Alternatives

         1. Notify families now (in preparation of next year volunteering) so they can make an appointment to get fingerprinted at the district before she leaves

         2. Work with district on creating a sign up for fingerprinting appointments at the district

            1. Parents could sign up for an appointment (pen and paper) using time slots the district has offered and then we take all of those sign ups back to the district to do a mass appointment sign-up

         3. Ice Cream social will have an information booth about volunteer requirements

            1. Checklist

            2. Paperwork printed out and available

            3. Instructions on how to get fingerprinted through the district

            4. TB nurses

   2. Principal heard mixed feedback about before or after school starts date

      1. Tentative Date: Friday, August 16th at 5:30PM

         1. Jess will check with Principal to confirm

2. Treasurer’s Report

1. Treasurer not present

2. No treasurers report available

3. Approximately $55,000 balance

3. Teacher Liaison Report

1. Jess has sent out a request for end of the year (graduation etc.) dates to teachers to create newsletter for PTBoard

E.  Approval of February and March meeting minutes

1. 1st - Abby; 2nd - Jess; All in favor

F. Discuss requested campus projects and activities (ideas generated from school survey)

1. Lunch tables

   1. District will not be funding these

   2. Total cost will be over $30,000 for 18 tables

      1. Plan to replace tables in increments (9 next year and 9 the following year)

      2. Check on need/quantity need for TK tables (same tables just shorter)

   3. Susan will get price quote

      1. Ask for a price lock so that second batch is the same price as the first batch

      2. **** 4/5/24 update: Susan got a quote for 9 tables and 2 TK tables totalling approximately $16,000

         1. Vendor will give us a 10% discount

         2. Vendor will cover freight if ordered by May 1, 2024

         3. Installation only includes assembly

2. Playground swings

   1. This will not be possible

3. Large outdoor presentation display boxes for student artwork

   1. This has been discussed in years past

   2. Concern about installation and vandalism

4.  A dedicated art project room stocked with supplies (construction paper, watercolor paper, glitter, mod podge, sharpies, piper cleaners, etc.)

5. School Garden Program

   1. Lots of interest

   2. Need a lead person

   3. Could SACO fund a position to lead classes

      1. Would teachers be interested?

   4. Currently an After School Enrichment group meets and uses the garden on Tuesdays

   5. Brittany will look into the Community Soil Foundation on what they currently offer for school programs

6. A large clock on the wall above the mural

7. Plant trees near the blue structure for shade

8. Entry arch and nicer gate on the chain link 6-8th grade entrance; beautify this area

9. Water Fountain (s) with filtered water bottle filling station

   1. SACO plans to fund but district will need to approve installation and electrical wiring

   2. Susan will research 

      1. ***4/5/24 update: Susan spoke with admin and district’s maintenance and operations department on equipment approval

         1. Estimating cost of 4k plus installation costs for a double fountain with one filling station (district approved equipment)

10.  Campus beautification

    1. Susan got approval from principal to paint some murals as a school community!

    2. Ideas include: ball wall, TK playground wall, blacktop (world map, labyrinth, etc.)

       1. Ms. Amy will gauge teachers interest and input on greatest school needs

    3. Vote to add $1,500 line item expense for paint and mural supplies

       1. 1st - Jess; 2nd - Susan; All in favor

    4. Family paint day in late spring or summer to get this done!

11. Create funding for “Narwhals in the Wild” as an effort to combat nature deficit in our students)

    1. Small groups getting outside to hike, backpack

    2. Would occur on weekends and after school

    3. Funding needed for shirts, snack, camping fees

    4. Ms. Holmstedt is interested in getting this going!

       1. Abby would love to assist

12. Better field trips

    1. Perhaps next year’s budget includes a funding to each class specifically for field trips

       1. If approved at May meeting we could notify teachers to inspire field trip planning for next year

13.  Funding for STEAM activity kits for 1 - 3rd graders

14. Bring back the talent show

    1. Abby is interested in making this a grade specific fundraiser (not SACO sponsored) for incoming 6th graders

       1. Abby will gather interest in parent group

       2. Abby will contact Ms. Holmstedt who has shown interest in bringing this event back

       3. Possible January or February date

G. Discussion of Art Department Funding requests

1. Pottery Wheels

   1. To be used by grades 2 - 8

   2. The cost of one wheel is approximately $2,000

   3. If SACO purchased 2 wheels they would get immediate use during win classes and small group classes

   4. Goal is purchase 6 wheels so an entire class could use them during art

   5. If SACO purchased the initial 2 week could use it as promotion to fundraise (“Help our school complete it’s pottery program!”)

   6. There may be grants that we can apply for to purchase some of these

2. Glass Fusion Program

   1. Our kiln is made for glass too!

   2. Would be used by grades TK - 8th

      1. Large pieces for younger grades; smaller pieces and tools for breaking glass for older grades

   3. Supply estimation provided by Ms. Amy in the amount of $2,000

      1. This amount would last through the 24/25 school year (and perhaps beyond)

      2. Vote to approve funding of $2,000 to start glass fusion program for the 24/25 school year

         1. 1st - Jess; 2nd - Brittany’ All in favor

H. Upcoming Events:

1. Art Walk

   1. Fundraising at $6,800

   2. Sponsorships brought in $3,600 and inkind donations

   3. Volunteer sign up is live and filling up nicely

      1. Still looking for a DJ!

   4. Shirts are ordered and should arrive shortly

      1. Nicole and Kimia will sort and distribute to campus on 4/18/24 to be passed on 4/19/24

2. Teacher Appreciation -- Jess leading with Susan and Brittany

   1. Week of May 6th

   2. Jess will create a sign-up on PTBoard for needed items

   3. Parent participation days

      1. Monday (May 6) - Flowers

         1. Susan will do this

      2. Tuesday (May 7) - Coffee gift cards

         1. Susan spoke with Cuppa about donating half the gift cards and SACO pays for the rest

         2. in lieu of coffee cart

      3. Wednesday (May 8) - Lunch

         1. PTBoard sign up

         2. Catered?

      4. Thursday (May 9) - Coffee and donuts

         1. PTBoard sign-up

      5. Friday (May 10) - Breakfast

         1. PTBoard sign up

   4. Student participation days

      1. Monday (May 6) - High your teacher

      2. Tuesday (May 7) - Draw a picture of/for your teacher

      3. Wednesday (May 8) - Dress up like your teacher

      4. Thursday (May 9) - Thank a teacher (with words or a note)

      5. Friday (May 10) - Bring a flower to your teacher

      6. Flyer will be created for this to get the word out

         1. Who will make it?

         2. Paper copy sent home and communicate it will principal to be sent ia Parent Square

3. Rose Parade

   1. Saturday, May 18th, AM

   2. Banner is ordered

   3. Ms. Amy will lead the marching band

   4. All narwhals are welcome to join - band leads, students follow

   5. Make/buy fake roses for decoration of student walkers?

   6. Theme: Through the Decades

      1. SRCSA does “flower power” and dresses in 70s clothes, but everyone (band and students) wear the Art Walk shirt for uniformity purposes

4. Pride Event

   1. NEW DATE: May 15

   2. Seniors to volunteer 

      1. Nicole and Susan in communication about this

   3. Popcicle party

      1. Half the popsicles being donated Johnny’s Popsicles

1. SACO Member 24/25 School Year

1. Suggested that most positions have two people holding office to create a larger board to share responsibilities

   1. Principal will send out a letter to families to garner interested for open positions

   2. Current board members will reach out to parents who frequently volunteer

2. Board/Officer  Positions (per By-laws) for 24/25 school year

1. President - Jessica Licha

2. Vice President - Nicole Coppola

3. Treasurer - OPEN

4. Co-Treasurer -OPEN

5. Secretary - Abby Mooney 

6. Volunteer Coordinator/Parent Liaison - OPEN

C. Other SACO Positions for 24/25 school year

1. Community Events Coordinator - Katie Barr

2. Teacher Liaison - Ms. Amy Waud-Reiter

3. Yearbook - Susan Surmick

4. Garden Coordinator - OPEN

SACO Meeting Notes

May 8th, 2024

Closed Board Meeting

1. Call to order at 5:52 via Zoom

   1. Board Members present: Jessica Lichua, Katie Barr, Gina Javier, Abby Mooney

2. Open Discussion of board member needs

   1. Jess suggest we make detailed budget in July or August and a preliminary 24/25 budget for just a few items. 

Reconvene to Open Session

1. Call to order 6:04 PM via Zoom

2. Public comment on closed agenda

3. Welcomes and Introductions

   1. Abby Mooney, Gina Javier, Katie Barr, Megan Wilson, Melissa Nelson, Ms. Cynthia, Jonna Hensley, Katie Erlandson, Jessica Lichua, Allison Cude, Susan Surmick

4. President’s Report

   1. Susan and Jess met with Principal Imperato about funding needs for the 24/25 school year.  

      1. B. Band teacher will be funding by district

      2. Aide funding needs to be discussed later

      3. Ms. Amy, the Arts Coordinator position, will not be fully funded.

         1. Would SACO like to help fund this position?  If yes, we would vote to move forwarded with financial assistance and Principal Imperato would notify the district

5. Treasurer’s Report

   1. The SACO Cash Balances per the books as of April 30 is approximately $20,000 and the estimated balance by the end of the fiscal year is approximately $24,000.

   2. As reported in the attached April 2024 Budget to Actual financial report, the Budgeted Expenses were approximately $98,000 and actual expenses were approximately $76,000, leaving approximately $22,000 unspent as of April 30th. The Estimated Revenues were $52,000 and actual revenues were approximately $51,000 but Artwalk will add approximately $26,000 to revenue for a total of $77,000 projected actual revenues through June 30, 2024.

   3. The funding request information is almost ready to distribute to you for ranking for the 24/25 school year.

6. Board Positions for the 24/25 school year

1. Description of open positions and questions from interested individuals

1. President - Jessica Lichau

2. Vice President #1 - Nicole Coppola

3. Vice President #2 - Susan Surmick

4. Treasurer #1 - Jonna Hensley

5. Treasurer #2 - Allison Cude

   1. Gina (outgoing treasurer) will mentor new treasurers on the position

   2. A time will be set up to make Jonna and Allison check signers and take Gina off the account as a check signer

      This happens at Exchange Bank in Montgomery Village

6. Secretary - Abby Mooney

7. Community Outreach - Katie Barr

8. Volunteer Coordinator/Parent Liaison/Campus Beautification #1 - Melissa Nelson

9. Volunteer Coordinator/Parent Liaison/Campus Beautification #2 - Katie Erlandson

   1. Ideas on permanent door decorations and quotes; planter boxes rejuvenation (will work with Garden Coordinator)

10. Teacher Liaison - Amy Waud-Reiter

11. Garden Coordinator - Megan Wilson

2. Motion to approve SACO board positions for 24/25 school year

   1. First - Jessica; Second - Gina; All in favor

7. Motion to approval of the April Minutes

   1. First - Susan; Second - Jessica; All in favor

8. Discussion of follow-up items from April meeting

   1. Lunch tables

      1. Funding of 20 new lunch tables was approved at a special funding meeting.

      2. These are scheduled to arrive this month and will be stored on campus in a storage container (Susan is in communication with Ms. F about this)

      3. These will need to be put together in july or August via family building party 

         1.  Approximately 15 volunteers needed

   2. School Garden

      1. Megan Wilson has stepped up to be the garden coordinator for the 24/25 school year

      2. She will research funding needs and sources and communicate how SACO can help

         1. SACO plans to make needs a line item in the 24/25 school year budget

      3. Megan will create a google form to gather teacher interest in how to utilize and help with campus garden

         1. Ms. Amy will send this to the teachers

   3. Filtered Water Filing Station

      1. Jess got a quote from a contractor - up to $7,500 

         1. Includes: plumbing (if needed); electrical (if needed); installation, parts

      2. Melissa will reach out to Sealund Construction (SRCSA family) for a second quote

      3. Susan reached out to the district

         1. Conveyed how old the fountain is and they said they can probably get the district to pay for it

9. Discuss Funding Requests

   1. Insurance

      1. Motion to approve $535 to pay insurance

         1. First - Gina; Second - Melissa; All in favor

   2. Art Director 

      1. $11,000 needed to sustain Ms. Amy’s full time position as Arts Coordinator

      2. Discussion

         1. She has an admin credential and often acts as vice principal, which is extremely beneficial to successfully run the school.

         2. She does so much for our school community - events; advocating; SACO teacher liaison

      3. Motion to approve the financial support of the Arts Coordinator position for the 24/25 school year in the amount of $11,000

         1. First - Melissa; Second - Abby; All in favor

   3. Kindergarten requests $300 for upcoming school year for a monthly puppet shows from Puppet Art Theater Co.

      1. More information before approval

   4. Ms. Amy and the Art department requests $900 for Clay and Glaze 

      1. Benefits all students

      2. Ms. Amy will pick it up so no shipping cost

      3. More information before approval

   5. Request funding for 2 school wide assemblies - both recurring

      1. Onye $1,300

      2. STEAM $1,495 (TK - 5th grade)

      3. Wait to approve in the fall when budget is set

   6. Ms. Holmstedt request $420 for science materials

      1. 8th grade science consumables - recurring ($300)

      2. 7th grade Chemistry molecular model kits (reusable) to add to 4 existing kids ($120)

   7. Request for $200 for creating Narwhals in the Wild Club for 24/25

      1. More information needed before approval

   8. Dance department is requesting $820

      1. February performance dress and shirt costumes for 6th - 8th grade ($570)

      2. May performance Silkies t-shirt costumes 6th - 8th grade ($250)

      3. More information needed for approval

   9. Ms. Wilde is requesting $300 for PE equipment (balls, goals, pump)

      1. More information needed for approval

   10. Ms. Wilde is requesting $625 for LBC classroom artist residency (recurring)

       1. More information needed for approval

10. Treasurer will draft a Preliminary 24/25 school year budget based on the items voted on today.  The 24/25 budget will be revisited in the new school year and any necessary budget adjustments will be voted on at that time. 

11.  Teacher Liaison Report

    1. Teacher appreciation going well

12. Upcoming Events

    1. Pride Day

       1. Volunteers still needed

    2. Rose Parade

       1. Half of the sign ups filled

          1. No flyers as we may end up with too many participants

          2. 16 band members

       2. Band members will not be wearing Art Walk shirts.  Instead they will wear tie-dye or pride shirts

       3. No performance on the parade route this year

Treasurer’s Report

• Actual Report to follow –

Current Bank Account Total: $47,954.91

Surplus: $4,008.58

• Spending Plan 

SEED Total: $15,230

$545/teacher (26 teachers)

Special Projects:

1. Art on campus - Earmarked $5,000, but proposal still has to be approved once a committee is established.  

2. Actual for water filling stations = closer to $5,000.  Waiting on grant approval and Measure G outcome.

3. Hospitality - Increase by $500

4. Teacher Appreciation - Increase by $100

5. Picnic tables & Umbrellas purchased by the district - Gina to send letter of recommendation to Principal Cranke.  

Arts Integrated Education: 

1. Instrument maintenance $3,000 (rationale = no band last year)

• Budget Vote

Full budget - $44,546.33 approved by board.

*Proposal from Gina - lock-in budget at end of ‘22-’23 school year.

• Ideas for surplus:

1. Art show in the community

2. Music or theater performance

3. Collaboration with ArtQuest music performance?  (Can SRCSA band open for one of the high school performances?)

4. SEED Celebration - Coffee and donuts in the garden?  Is the garden in good enough shape? Nicole to reach out to community garender.

• Teacher-SACO Communication:

How do we increase teacher engagement?  

1. Teacher appreciation - questionnaire about favorite things.

Thanksgiving themed?  Right before break.

2. Mixer/brainstorm with art and music teachers? 

After school on a Th or Fri…with Snacks!

3. Bring back teacher-SACO Liaisons? 

4. Support better parent involvement with PTBoard signup incentive

        Popcorn party for class with highest # of signups?

5. Connect with Miss Amy - Share information about the Winter Expo?  Invitation to the community/prospective families.

• Further support of current and prospective parents

1. Fall Event 

SRCSA Showcase ( similar to ArtQuest Fall Showcase)  

        Scholastic Mini-Fair in December - Santa’s Workshop? - Brittany to reach out.

Spring Fundraiser at an event center like “Epicenter,” or Gymnastics? Or more parent-focused, 

like Lagunitas.  Katie to reach out.

SACO Meeting

March 14, 2024

Closed Board Meeting

1. Called to order 5:45 PM via zoom.

2. Board Members present: Nicole Coppola, Katie Barr, Susan Surmick, Brittany Lobo, Kimia Miller

3. Discussion topics

   1. Campus beautification - Ms. Holmstedt and Susan planted some bulbs in the beds in front of the middle school classrooms ($55 expense).  Add line item to cover?  As it doesn’t fall within the $500 gardening budget line item.

   2. School representatives discussing community garden on-campus.  No involvement from SACO.  

Open Meeting Agenda

1. Call to order at 6:01 PM 

2. Motion to approve minutes: First - Susan, Second - Kimia, All in favor

3. Vice President’s Report

4. Treasurer’s Report

   1. Quick review of February report.  Validated that some of our most recently funded projects are accounted for (art classroom stools, charter bus for field trip)

5. Teacher Liaison Report

   1. Received bookfair input and shared it with Brittany (Book Fair chair)

6. Discussion follow-ups from February meeting minutes

   1. Update on funding request forms - Susan to update old form for Amy to distribute.  Deadline extension?  Add check box for ongoing vs. one-time funding.  

7. Book Fair

1. Book Fair raised ~$6,000 in Scholastic dollars.  Increase of about $2,000 from last year. 

• ACFrOgCYMZvpJDWRCyCyEEqnt4BN27O5gGQPVRp-kel3b0HumqTr51R1dg2f0YUb8X1JnPeQX7dyBfzKbw0OivxPbFEFWpZ-qrCOZUurhzNtmLl52JaIm4TwK8rB8cwo_ejQCNNnxntqR_AV8glO.pdf

  Treasurer's Report

SACO Meeting

February 22, 2024

Closed Board Meeting

1. Called to order 5:50 PM via zoom.

2. Board Members present: Jess Lichua, Nicole Coppola, Abby Mooney, Katie Barr, Susan Surmick, Brittany Lobo

3. Discussion topics

   1. At today’s PAB (Parent Advisory Board) meeting it was shared that SRCSA has a major truancy problem, which will effect next year’s budget due to loss of ADA (average daily attendance).  It was asked if SACO could help communicate this loss. SACO board members discussed this and decided that efforts would be better used to try to change how ADA is allocated.

Open Meeting Agenda

1. Call to order at 6:02 PM

2. Public comment on closed session agenda

3. Welcome and introductions

4. President’s Report

   1. LCAP meeting for SRCSA will be on 2/29/24 from 4 - 5:30 at 1225 Mendocino Ave (Santa Rosa High)

   2. We have some board member vacancies to fill

      1. Vice President

      2. Co-Treasurer *** (most urgent) - attends SACO board meetings; signs checks, organizes and communicates with teachers on requests and reimbursements

      3. Teacher Liaison - Ms. Amy will take this position:)

   3. Jessica sent out a survey about projects and events that parents are interested in seeing at the school.  She will compile the list and sent it out to board members to help us plan and align our spending with values that were expressed.

   4. We need room parents! This will help us get info to and from families

SACO Meeting Notes

January 25th, 2024

Closed Board Meeting

1. Call to order at 5:45 via Zoom

   1. Board Members Present: Gina Javier, Nicole Coppola, Brittany Lobo, Jess Lichau, Abby Mooney, Katie Barr, Kimia Miller

2. Open discussion of board member needs

   1. Bylaws are finalized.

   2. SACO reimbursement forms for parents volunteers: use the old PDF form and email receipts to srcsa.saco@gmail.com

      1. Do this until we have a form system that work with bookkeeping process

   3. SEED expense reports are in Google Forms

      1. Amy Waud Reiter is working on a system so treasurer knows when teachers submit a request

Reconvene to Open Session

1. Call to order at 6:05 PM via Zoom

2. Public comment on closed session agenda - None

3. Welcome and Introductions

4. Reports

   1. President’s Report

      1. We funded the Opera Guild and the schedule is set!

2. President would love more information about what is going on in each individual class so that she can make a great monthly newsletter.  She is looking for ideas on how to get teacher participation for information

   1. Paper copy in the staff room for teachers to write in info at their leisure

   2. Ms. Libby can pass around paper copy at staff meetings following SACO meetings

   3. Would a paper on each class door to be collected work?

2. Treasurer’s Report

   1. Art night raised a net total of approximately $2,000 (approximately $3,000 revenue - approximately $1,000 expenditures)

   2. Dine and donate has raised $1,115.52 thus far

   3. Treasurer shared the November and December 2023 Budget to Actual financial report

3. Leadership Report

   1. Three division of leadership:

      1. SACO correspondence to come to SACO meetings with information, needs, and questions

      2. News Outlet to create videos clips with information for the school

      3. Event Planning to organize events like winter formal and Valentine Grams

   2. Middle School is having a winter formal on February 23, 2024

      1. They are looking for parent volunteers

      2. They are looking for winter decorations in blue and white hues and white lights

      3. They are requesting funding help from SACO

         1. Motion to create line item for $500 for middle school dance

            1. First - Susan; Second - Katie; All in approval

            2. Leadership reps will return to lead teachers and ask them to help draft documentation (receipts etc) for reimbursement

      4. It was communicated to the reps that SACO will be funding their t-shirts to be worn at assemblies and school events

4. Teacher Liaison Report

   1. Ms. Holmstedt is working on the garden with students. They are hoping to put in bulbs for campus beautification.

5. Approval of the December minutes

   1. Motion: first - Jessica; Second - Kimia; All in favor

6. Discussion Follow-ups from December meeting

   1. Zoom Account 

      1. Gina reports that it is in progress

         1. To get nonprofit pricing (50% of a year on a pro license, coming out to $160/year) there is a process where SACO has to provide an IRS Affirmation Letter of our tax exempt status the company

            1. Estimated to receive that letter on 2/5/24

         2. Gina will email the board when the zoom account it ready

   2. Wobble Chair request from Ms. Pearce

      1. Ms Pearce put in a request for 5 wobble chairs to be purchased from amazon

      2. Teacher liaison (Susan) was looking into other options on campus or resources provided by RSP.  There are no other ways to fulfill the request

      3. Motion to approved funding with a line item of $450 for 5 wobble chairs

         1. First - Jess; Second - Nicole; all in favor

   3. March Pottery Night

      1. Date set at March 7th

      2. Susan and Jess and Ms. Amy will chair the event

      3. 1st meeting will be via zoom on Sunday, January 28th, 2024

      4. Spring event will be simpler.

         1. no other art projects going on

         2. more streamline check in process.  

         3. Instead of rsvping to event families will pre purchase pottery 

      5. Motion to approve funding of event in order to buy pottery to be painted and other supplies in the amount of $1,800

         1. First - Jess; Second - Gina; all in favor

7. Discuss culture event

   1. Tabling the idea until next school year

   2. Perhaps it could look like a collection of daytime events throughout the year that SACO funds (performances, presentations, etc.)

8. Request: De Young museum transportation: $2,164.93

   1. 8th grade wants to go to the DeYoung Museum on February 1, 2024.  

   2. They have fundraised about $700 to fund a fun picnic lunch from Panera

   3. They are requesting $2,164.93 to rent a bus from PureLuxury for the trip (quote presented by Ms. Amy)

      1. District buses are unreliable

      2. Wanting to make this a 8th grade celebratory special trip

   4. Motion to approve a line item of  $2,164.93 for the bus

      1. Frist - Jess; Second - Nicole; All in favor

      2. Check will be made out to Pure Luxury and paid directly to them

9. Request: Playground Equipment shed: $261.10

   1. To be used for playground equipment that is currently being housed in the staff room

   2. Metal

   3. Mr. F. is working with staff on installation

10. Request: Leadership shirts: $111.05

    1. Ms. Amy is making the shirts

    2. Funding will come from existing Leadership line item

11. Request: Puppet Art Theater Company membership for $300 to be used by kindergarten TK, and 1st grade

12. Request:  Book Fair line item increase by $700 to fund book totes for all students and volunteers

13. Request: Rose Parade line item increase from $500 to 650 ($150 increase) to fund the banner being made

14. Request: Kindergarten and Tk rugs

    1. 3 classroom rugs to be ordered from Amazon totally $1,048.77

15. Request: Ms. Libby’’s reimbursement for setting up kindergarten classroom in the amount of 

    1. Motion to approve $1,192.76 to Ms. Libby’s classroom contingent on review of documentation

       1. Frist - Jess; Second - Nicole; Majority in favor

All Action items are enacted by the board in one motion, unless a Board member requests that an item be removed or discussed separately.

1. Action: Vote to approve funding of 60 stools for the art room (price and shipping) in the amount of $4,318.64

2. Action: Vote to approve playground equipment shed in the amount of $261.10

3. Action: Vote to approved retro cost of extra glaze from pottery night in the amount of $96.67

4. Action: Vote to approve t-shirts for leadership in the amount of $111.05

5. Action: Vote to approve new rugs for 2 kindergarten and 1 TK class (3 rugs total) in the amount of $1,048.77

6. Action: Vote to approve membership cost of Puppet Theater Co in the amount of $300

7. Action: Vote to approve Book Fair line item increase of $700

8. Action: vote to approve Rose Parade line item increase of $150

All action items are approved: First - Jess; Second - Susa; all in favor

Discussion of upcoming events

1. Book Fair

2. Art Walk

   1. First planning meeting is scheduled for 1/30/24 at 7pm via zoom

3. We are not doing a second family dance this year

4. February 14th Walk and Roll needs 3 Volunteers

   1. Jess will volunteer; 2 more volunteers needed

5. Yearbook

   1. Pictures can be submitted to srcsabook@gmail.com

   2. Pictures accepted until April 1st

6. Rose Parade

   1. Susan and Katie to reach out toMr. Milbreth about registration

7. Pride

   1. May 1st event chaired by Susan

   2. Day to celebrate diversity and inclusivity

   3. Daytime on campus events 

   4. Motion to approve a line item in the amount of $750 for the event

      1. First - jess; Second - Nicole; all in favor

8. Comedy Night

   1. Idea for an adult only event

   2. SoCo Museum rents out their event space for free

   3. Possible fall event for next school year

9. Upcoming meetings:

   1. In person on February 15, 2024

   2. Via Zoom on March 14, 2024

SACO Meeting Minutes

December 7, 2023 

A. Call to Order 6:20pm via Zoom (zoom waiting room issues so called to order late)

B. Public comment on closed session agenda 

C. Welcome and Introductions

D. President’s report

1. Pottery night was great!

   1. We would like to do a spring event!

      1. Possible date: March 7th (later in the week but not friday; not too close to spring break)

      2. Committee will be formed in January for this

      3. No need to do RSVP; everyone can just prepay when they sign up

      4. No extra art stuff just pottery and a few snack and drinks

2. We need to change the February 8 SACO meeting date because it is the same night as the school’s Art night

3. We may move to Zoom for every other SACO meeting

   1. We will discuss pricing for a Zoom account at the January meeting

      1. There may be an educational institution discount

      2. Nicole said she would research options

E.  Treasurer’s Report

1. January report will have totals for Pottery Night

2. The art room stools were budgeted in the spring of 2023.  Research needs to be done if the price of the stools has gone up

   1. Spring Pottery Night could fund rest of stool cost

E. Approval of Minutes from last meeting

F. Discussion/Action items. 

1. Action Vote to approve Mr. Milbrath Choir Funds Request of $275, includes:

   1. A stipend/payment of $25.00 per choir session be paid to Dana Preston. This would include two remaining Wednesdays in November, three in December, 4 in January, perhaps 2 in February leading to the Arts Showcase in February.

   2. A total of 11 rehearsals /performances over this time frame for a total of $275.00

   3. Motion approved:    

      1. Jess motioned; Gina seconded it; all in favor

2. Action Vote to approve $625 for Jeffrey Lewis CPA. The check we wrote for $625 is reflected under "Administrative Charitable Org Registration" in October.

   1. Motion approved

      1. Jess motioned; Susan seconded; all in favor

3. Action Vote on Family Dance Budget adjustment to be a total of $2,000 (the actual expense total was over $1600 and the budget was $1100)

   1. Expenses Totaled $1,639.88 ($600 on DJ, and the balance on food and some on decoration/props)

   2. Donations were $3,414.23 and we had a net profit of $1,774.35.

   3. Need to make improvements on entry fees next time if we utilize the courtyard. We don’t believe everyone that attended actually checked in and paid for entry.

   4. Dance chair believe a DJ is not necessary at the next dance

   5. Motion approved

      1. Susan motioned; Gina seconded; all in favor

4. Action Vote to amend the Bylaws

   1. Jess motioned; Susan Seconded; all in favor

   2. See attached 

G. Discussion:  Upcoming events:

1. Feb. Bookfair

   1. Brittany will co-chair again; Patrick is a maybe

2. Art Walk

   1. January planning meeting

   2. Sponsorships need to get going soon

      1. Brittany to help with sponsors this year

      2. Abby will email Jess, Brittany, Nicole, Kimia, and Meliss about first meeting in january

   3. The theme will be shared with yearbook and is: Creative Inspiration

3. Ms. Amy asked about Ms. Pearce’s request for flexible seating

   1. Principal will be contacted by our teacher liaison, Susan, to look into what flexible seating options are on campus before board decides on funding

4. Possible Cultural Event in the spring

   1. Potluck vs. food trucks/local or family business selling food

   2. Music and performances

   3. During the school day or an evening event?

Meeting ended at 7:28

NO MEETING HELD IN NOVEMBER DUE TO LACK OF BOARD MEMBERS ABLE TO ATTEND

School for the Arts Community Organization

SACO Meeting

___________________________________________

October 26, 2023 / 5:45 PM Closed Board Meeting/ 6:15pm General Meeting 

Closed Board Agenda 

A. Call to Order 5:47pm

1. Board Members: Katie Barr, Brittany Lobo, Gina Javier, Abby Mooney

B. Discuss and Action: 

1. The bylaws state that our meetings should take place monthly (same time and place)

   1. We will update the bylaws to state that meetings will be held once a month with more flexibility on day

   2. This will be voted on at the November meeting

2. The bylaws state that the president, vice president and treasurer must be check signers

   1. We will be updated to state that any 3 officers can be check signers

   2. This will be voted on at the November meeting

C.  Review and Discuss: SEED raised $18,926.96.  It will be distributed among 26 teachers in the amount of $727.96. 

1.Discussion about SEED and how to amend the use of SEED to be better utilized

2.   Jessica will attend the staff meeting on 11/8/23 to notify teachers of the new SEED reimbursement process

1. Teachers will turn in receipts via a Google form in order to be reimbursed.

2. Treasurer to work with members who set up the Google Form. 

To be included on form: 

1. Each grade/subject has their own form; over time the person may terminate or change so want to keep it easier to replicate a new form each year and not tie it to a name of a teacher

2. Should be stored on the Google Drive for srcsa.saco@gmail.com

3. Timeline: Needs to be completed and available for the teachers to use beginning November 2023.

1. Distribution of how checks will be distributed will be discussed further over email

C. Open discussion for board member needs: none

D. Reconvene to Open Session. 

Open Meeting 

A. Call to Order 6:12pm

B. Public comment on closed session agenda 

C. Welcome and Introductions

D. Reports

1. President’s report

   1. Updating Bylaws and we will vote on the changes at the November meeting

   2. SEED brought in a total of $18,926.96  and will be distributed

      1. Motion to approve the 26 checks to the teachers listed from Principal Imperato in the amount of $727.96.

         1. First: Abby; Second: Brittany; All approved

         2. Check total number of donors to compare data from previous year

         3. SEED Checks will be distributed to teachers upon receiving a reimbursement form, which Jessica will communicate t0 the staff at the next staff meeting

   3. Jessica will be chairing a committee for a Friday Fall Feast

      1. Brittany and Selina will join the committee

   4. Halloween Dance

      1. 20 donated tickets have been distributed 

      2. Chairs are ready!

2. Treasurer’s Report

3. Community Events update

   1. Tomatina and Kona Ice were a huge success but we do not have the numbers yet

   2. Johnny’s Donuts - 11/11 - 11/12

   3. Bowl and Donate at the epicenter - 11/13 - 11/12

4. Ice Cream Social Raffle Prize update

   1. Nicole will award 3 winners their pick of retro Narwhal swag

E. Approval of Minutes

1. Move to approve  September meeting minutes

   1. First: Jess; second: Brittany; all approved

F.  Action items. 

1. Move to approve action items 1 - 5.

   1. First: Jess; Second: Melissa; All approved

All ACTION items are enacted by the board in one motion, unless a Board member requests that an item be removed and discussed separately.

1. Action Vote on SEED check recipients and amount to be given.

2. Action Vote on PTBoard cost $100.00 annual subscription due now. 

3. Action Vote to approve Family Pottery Night Budget $600.00 (FURTHER DISCUSSION IS IN THIS AGENDA LATER)

4. Action Vote to add a line item for Ruby Bridges Walk and Roll Day on 11/14/23 in the amount of $500.

5. Action: Vote to approve $500 in spending for supplies for Ruby Bridges Day. Being organized by Mrs. Imperato and Mrs. Holmstedt, we will receive a grant check in the amount of $500.00

G. Discussion Items

       7. Discussion: Family Art Night

A.    Chair: Mrs. Amy and Selina

1. Creating an RSVP for the event with a mention of a limited amount of space to get a head count.

   1. Pottery will be sold as a flat fee

B.    Create Volunteer signups. How many volunteers are needed?  

    i.    Cocoa Bar

    ii.    Popcorn bar

    iii.    Ticket/entrance table

    iv.    Volunteers to go around to tables to help the kids

    v.    Volunteers for cookie decorating - SACO recommends not having cookie decorating

8. Discussion: Fall Feast! Date Friday 11/17/23 during lunch hours

    i.     Mrs. Imperato approved the Thanksgiving buffet- permission slip needed.

    ii.    Create a committee    

    iii.    Alert teachers now

     iv.    Volunteer Signups

9. Discussion: Movie Nights

    I. March date to be decided later

G. Parent Corner: Comments/Questions/Ideas

1. none

School for the Arts Community Organization

SACO Meeting Notes

9 - 28 - 23

____________________________________________

Closed Board Meeting 

Board Members Present: Brittany Lobo, Jess Lichua, Gina Javier, Kimia Miller, Nicole Coppola, Abby Mooney, Katie Barr, Susan Surmick

A. Call to Order 5:53pm

B. CPA zoom update

1. We are setting up bylaws to support what the best practices for this PTO are as we grow the PTO. Per the recommendation of the CPA, best practice is: treasurer should not be the only officer who handles money. 

   1. Recommendation: Treasurer should be responsible for the treasurer's report and accounting of money. Treasurer can be a depositor or a check-signer but should not be both, for the sake of checks and balances and prevention of future embezzlement.  

      1. The board will seek a second treasure for the sake of checks and balances per this recommendation

      2. Susan motions; Abby second; all in agreement

   2. Recommendation: bi-annual internal audit by assigned board members who are not the treasurer

      1. Auditor will pick a random translation to follow the paper trails

      2. Jess motions; Nicole seconds; all in agreement

   3. Need: add section in by-laws about internal audit with instructions and assign board members who will complete internal audit. 

2. All “programs” should be listed in by-laws as its own program. Definition of a program would be raising money for a specific cause that only goes to that specific cause. 

   1. Recommendation: By-law needs to state this program and any other program that we create, explain how it runs. A section should be added stating when a future program is created, a separate accounting form should be included in the treasurer’s report to show money coming in and going out for this program, not to be included in the main treasurer’s report. 

   2. Need: to separate SEED program accounting from the general treasurer’s report for audit purposes. 

   3. Need: review by-laws and add changes to wording as needed under “Programs.”

   4. SEED will be will recognized in the by-laws as its own program

C. By-laws need to be rewritten 

1. Deadline for board input via the google doc is 10/19/23

2. Brittany will list changes for approval at SACO general meeting on 10/26/23

Open Meeting

A. Call to Order 6:15pm

B. Public comment on closed session agenda 

C. Welcome and Introductions

D. Reports

1. President’s report

   1. Cal Skate raised over $800

   2. Toppings raised $325

2. Treasurer’s Report

   1. Income - $1,020.49

   2. Expenses - $3,527

   3. Current balance -$41,543.35 

3. Teacher Liaison Report

   1. Staff Meeting update

      1. The best way to contact families via the teachers is via email and through paper flyers (quarter or half print suggested to save paper ank ink)

      2. Ball Wall will be another community event for students to paint on a mural

      3. Zero one-time-use Plastics Initiative

      4. Three people signed up for room parent at the ice cream social and Kimia will connect with the teacher

4. SEED campaign update

   1. Currently over $15,000 raised

   2. Meeting attendees agree  to extend the SEED campaign one more extra week

   3. Discussed perhaps starting SEED later next year because of field trip fund requests.

   4. Having the teachers do a push and let families know how they will personally use SEED funds

E. Approval of Minutes

  1. Approve July and August minutes

1. Jess motions; Kimia seconds; all approve

F. Action items. 

1. Action Budget request: to approve printed logo SACO tablecloths for events in the amount of $250.00

2. Action Budget request: to purchase an industrial style printer from Amazon and supplies in the amount of $450.00 for SACO  to use for flyers and events. Where printer will be kept TBD.

   1. Denied this funding to give time for more research

      1. Kimia and Nicole will research a printing service and leasing a printer

3. Action Approve adding to event calendar date: Pre-Pride event May 1, 2023, table funding requests until exact information is provided.

4. Action Budget Request: to purchase popsicles in the amount of $150.00 to hand out at Art Mural Reveal, date TBD in October prior to next meeting.

5. Action Budget Request: to purchase 2 Pop up Canopies for SACO Events in the amount of $300.00 total.

Attendees approved action items 1, 3, 4, and 5

1. Jess motioned; Abby second; All in agreement

G. Discussion items

1. Discussion items #1: 10/27/2023 Halloween Dance

1. Susan and Jess are main chairs. 

   1. Need: Witches Cove Chair

   2. Haunted house chair: Cora

   3. Fortune Teller Chairs: Nicole and Melissa

2. A volunteer sign-up with stations active on PtBoard as of 9/25/23.

3. Jess and Susan Halloween planning Zoom Meeting Sunday 9/24/23

4. Next Halloween Planning Zoom Meetings: 10/1/2023, 10/8/2023, 10/15/2023, 10/22/2023

2. Discussion: Family Art Night

      a. Date: November 28th

      b.  Art Director idea: painting tiles

    I.  a variety of items to paint

    Ii. perhaps some items that do not need to be fired (totes, etc.)

      c. Need to establish now what pottery will happen so that we can bring funding request to next meeting 10/26 to be able to order and organize in time for 11/28 event

     d. Kimia, Nicole and Selina will help Ms. Amy with this event

5. Food (perhaps hot chocolate and treats)

      8. Discussion: ICS Raffle prize

1. 3 winners will be picked

2. Merch for the winners

      9. Discussion#3: Movie Night

1. Voted to increase budget by $600 for a year’s access to movie licensing

   1. Jess motions; Katie seconds; all in agreement

G. Parent Corner: Comments/Questions/Ideas

1. When is career day? Undecided but looking to January

2. Kona Ice on 10/13/23

   1. They will park in the round about

   2. 1:20 - 3:15 PM

   3. Halloween dance tickets will be on sale

Meeting adjourned at 7:11 PM

SACO Meeting Minutes

August 24, 2023

5:45 – 6:15 – Board Only Meeting Notes

Board Members Present: Gina Javier, Katie Barr, Susan Surmick, Abby Mooney, Jessica Lichua

Treasurer’s Report

-    Budget $42,354.61

-    Remaining to spend in this year’s budget: $40,902.77

Review of the Bylaws

-        Last updated 2008

-        Proposal to take a month to review bylaws and come back to discuss at the next meeting on September 28, 2023

-        Setting a goal to officially change the by-laws by our November 30 meeting

Audit      

-        We need to look into a volunteer parent that would be willing to audit us OR look into the cost of an audit

Review of Board Member Roles (according to the bylaws the following are considered “Officers”)

-        President

-        Vice President

-        Secretary

-        Treasurer

-        Volunteer Coordinator (officer – not a board position)

Restructuring SACO Board Meeting Protocol

• Agenda will be posted in advance of one week before the meeting

• All discussion items and proposals need to be submitted to the board at least one week prior to the next SACO board meeting

• We will have a consent agenda

6:15 - 6:45 - General Public SACO Meeting

Introductions (attendees can be found on sign-in sheet)

Vote to approve:

1. Halloween Dance DJ

   1. Motion to approve $600 contract for the DJ for the Halloween Dance on October 27

      1. Jess - 1

      2. Susan - 2 

      3. All approve

2. Merchandise Selling Platform - Printful

   1. Motion to approval authorization of the use of Printful as a school wide merchandise store platform at the cost of $324 - one year trial run to be reevaluated August 2024

      1. Jess - 1

      2. Melissa - 2

      3. All approve

3. Merchandise item purchase for sale at the ice cream social

   1. Motion to approve the purchase of $546.26 worth of school merchandise for sale at the ice cream social

      1. Jess - 1

      2. Melissa - 2

      3. All approved

Next Confirm Events:

1.      9/7/23 Back to School Night

a.      Motion to approve the purchase of $500 more of merch for BTSN

                                                    i.     Jess – 1

                                                   ii.     Susan – 1

                                                  iii.     All approve

2.      9/13/23 Cal Skate            

3.      10/27/23 Halloween Dance

a.      Mr. Ravani will not be doing the haunted house

1. Alternative idea shared: simple labyrinth with a few scares; kids 4th grade and over get a glow sticks; kids under 4th grade get a flashlight; under the awning in front of the office etc. 

2. Idea given by Corazon

b.      Susan and Jess are chairing the event

c.      Excel planning sheet has been made

d.      DJ contract signed, deposit has been made

e.      A volunteer sign-up with stations will become active soon

f.       Investigate doing a carnival during the day on 10/31/23 or just adding a few carnival events to the dance on 10/27/23

SEED

1.      Teacher dream list to inspire donation put in classes on Back to School Night

a.      Nicole will redesign the flyer from last year for each classroom

Teacher appreciation

-        Jamie, Kimia, and Rachel are interested in chairing this week long event

New Ideas

1. Latino Cultural Event for spring (March or April) – we need parents to chair this

-        J.S. Wilson does an event called Fiesta de la Noche that we could model after (parent who teaches there was present at the meeting)

2. Career Fair

-        Schoolwide; during the school day

-        Margaret Lamar and Melissa Nelson will chair it

o   Will begin by sending an email to principal

3. Donation/swap SRCSA merch - idea presented by Melissa Nelson

-        Donation box in the office that anyone can drop things off in

-        Hold a beginning of the year event for people to come and pick out items for their student

SACO Meeting Notes

July 12th, 2023

Board Members Present: Jess Lichau, Abby Mooney, Kimia Miller, Katie Barr, Nicole Coppola, Brittany Lobo, Susan Surmick

Other attendees: Melissa Nelson, Jordan Woodside, Jamie Kehoe,  Jonna Hensley

1. Re-branding?

           Non-profit is registered under the name SACO and we cannot remove this, but we can add a byline of Parent Teacher Organization and refer to it as the PTO

• Nicole to work on new/adjusted logo to be used 23/24 school year

   2. Explore possibility of re-configuring our SACO meeting structure

• Board meets to discuss “business,” prior to open invitation meeting?

  • Board meets 5:45 - 6:15; General public meets 6:15 - 7

  • Discussed First SACO meeting on 8/24/23 being board only

  • Big SACO meeting 9/28/23 for anyone who wants to be involved (SACO is prepared to get contact info and specific interests of attendees) 

• Brittany to talk to Gina about a quick treasurer’s report – email about before meeting

• Begin in Artwalk preparations in November.

Treasurer’s Report

• Need to better communicate with teachers about submitting their budget requests and the available time window.          

Events                     

August 24th – Board only meeting     

Ice Cream Social

• Need a postcard – Ms. Amy design (3pm is TK & Kinder orientation – Abby to attend as SACO rep, 4-6 Ice Cream Social and middle school orientation) , Kimia to get them printed at A1; Nadia to supply address labels and we apply to envelopes  and send

• Parent volunteer sign-up requirement resources: Fingerprinting, Nurses on-site to sign-off on TB paperwork, Chromebooks for registration process

  • Susan to coordinate a Parent Square post with Principal Cranke

  • Do we design a passport to guide people through the stations? (campus volunteering, merch, general info (Nadia), extracurricular/enrichment, ice cream, SACO – check-in, hand out calendar)

  • Need 6 computers

• SACO info table – volunteer sign-ups (poster – what SACO did last year) – Do we need SACO t-shirts?

  • Nicole to coordinate design and T-Shirt order

• Buttons (ask me about volunteering – CORA?)

• How do we make the event more “social?”

  • Color coordinated wristbands per grade – people will need to check-in to get their wristband?

Ice Cream Social Action Items

Vision Board - Abby

Noble Folk Ice Cream donation  – Melissa to ask

Kona Ice – Katie to reach back out about 8/11

Jamie in-communication with Strauss Family Creamery

Merch – Do we need a square space page $100/month?  Links to our Paypal

Instagram – Melissa to lead Instagram (how do we maintain posting on all of the platforms (Social Media coordinator)

Clipboards with volunteer sign-ups for + Room Parent sign-up

Abby to ask Principal Cranke about switching social date of ice cream social

Abby to create an excel planning sheet for ice cream social

SEED launch at ice cream social - Jamie

Halloween Dance – 10/27

• Mr. Ravani requests either no haunted house or SACO to take over -- Susan and Jess are working on this and have started the communication with Mr. Ravani

• Same DJ that did the Family Dance - contract was signed and a deposit of $300 was given by Jess.

• Witches Cove & Karaoke room as additional activities outside dance

• Need lighting for outside play structure

View via the Attachment. 

• 2023-2024 Approved Budget.pdf